Reservations of accommodation at The Birches Apartment are accepted subject to
these Terms and Conditions of Hire.

1. Contract :The Contract of Hire shall be between the Hirer and the Property owners.

2. Rental: Bookings for persons or groups under 21 years of age cannot be accepted.

3. Bookings: Upon receipt of your enquiry by email or telephone, the apartment can be provisionally booked . This will be held for a period of seven days only. If no booking form and deposit is received within this period, then the provisional booking will be cancelled (a longer period will be given for overseas bookings).

4. Payment: Bookings made within 6 weeks of your holiday date must be paid for in full and in advance of occupation of the property. For a booking made more than 6 weeks before your holiday starts we require a deposit of one hundred pounds, which 50% will be refunded if the reservation is cancelled more than 4 weeks prior to occupancy.

5. Balance: Upon payment of the deposit and subject to acceptance of the booking, the applicant becomes liable for the balance of the rent 6 weeks before for the period of letting. Late booking payment by cheque/paypal must be made at least 14 working days before occupancy otherwise cash payment must be made upon arrival.

6. Damage / Extra cleaning: All bookings are accepted on the condition that the property is left in the same state of repair, order and cleanliness both inside and outside as at the start of the holiday, should you not have time to leave the house as you found it, there will be an additional charge of £30. It is agreed that the person who made the booking will pay for breakage and / or damage and cleaning if so required. All breakages should be reported to the owners and minor damage should be noted in writing at the termination of the stay.

7. Sleeping Capacity: At the time of booking the exact party size must be agreed with the owners. Extra guests added after booking must be agreed with the owners and will incur extra costs. The maximum number of people allowed is clearly stated in the description and extra persons cannot be accommodated.

8. Availability: The Hiring Contract is made on the understanding that the property and its facilities as published on the internet will be available for the dates stated. In the event that the property is not available through events arising out of the control of the owner, or because of the sale of the property, then they may be forced to cancel the booking. The hirer will be advised of any such circumstances as early as possible, and will be refunded all monies paid in full with the Hirer having no further claim against the owner.

9. Occupation times: Tenancies commence after 4 pm (unless otherwise agreed), on the commencement date of the tenancy and terminate at 10.30 am on the leaving date. This is to ensure that the Apartment can be properly cleaned and prepared.

10. Access: The Property Owner or his representatives shall be allowed access to the holiday accommodation at any reasonable time during any holiday occupancy.

11. Linen: The property is equipped with bed linen for the number of beds provided. Additional bed linen for mid week changes for any reason can be provided at a cost of £5 per person. Towels are provided at one bath towel per person . Linen and blankets for cots can be supplied .

12. Smoking: Smoking is not allowed inside the house.

13. Special Needs: If you have special requests or needs, you are responsible for advising us at the time of booking, although we cannot guarantee that all requests will be met. Failure to meet special requests will not be a breach of contract. It is your responsibility to satisfy yourself that the property is completely suitable for your needs. Please note that if a particular requirement is not specified on the Website then it is not provided.

14. Motor Car and Personal Belongings: Baggage and personal belongings are at the Hirer's risk at all times, and no responsibility can be accepted for loss of or damage to any vehicle or its contents.

15. Cancellation and Insurance: If the hirer wishes to cancel the booking for any reason within 28 days of the start of the holiday, he should advise us immediately by telephone or e-mail followed by a confirmatory letter. Upon receipt of such letter (but without any obligation to the hirer) the owner will attempt to obtain a replacement letting, and if such a letting is obtained, will then refund to the hirer any monies paid less the £50 non- refundable deposit. If the owners are unable to re-let, then the owners shall be entitled to retain all payments already made. We advise guests to arrange cancellation insurance with the insurer of your choice.

16.Complaints: Every effort has been made to ensure that you have an enjoyable holiday. If however, you have any cause for complaint please contact the owners immediately if any problem arises so that it can be speedily resolved. the owners cannot subsequently consider any complaints or enter into any correspondence about them unless this procedure has been followed.

17. Data protection and Privacy: Information provided on Booking Forms will remain confidential and will not be disclosed to a third party or used for any other purpose.

Signed for and on behalf of The Birches             Hirer Signature

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